29th Conference on Gift Annuities Exhibit Terms
The 29th Conference on Gift Annuities is a private trade show featuring products and services used by the charitable community. The American Council on Gift Annuities (ACGA) reserves the right to refuse advertising or exhibit space to any individual or company whose display of products or services is not compatible with ACGA’s mission, standards, or objectives.
Cancellation Policy
All cancellations must be received in writing, by fax or e-mail. Any organization that cancels its participation will have the opportunity to retain space in the ACGA Virtual Exhibit Hall for a fee of $350. Phone cancellations cannot be accepted. Refunds will be granted according to the following schedule:
| Before January 7, 2010 ....................................... Full refund |
| January 7 – January 31, 2010 ..................Full refund less $100 |
| February 1 – March 1, 2010 ........................ 50% of total fee |
| After March 1, 2010 .......................................... No refunds |
Display Time
Exhibit booths should be in place by 5:00 PM on Wednesday, April 28, 2010. To avoid distraction in the exhibit area, displays are to remain in place until show hours are over, approximately 11:00 AM on Friday, April 30. Any exhibitor failing to occupy space contracted for is not relieved of their obligation of paying for such space at the full rental price. ACGA reserves the right to use unoccupied booth space appropriately to eliminate blank space in the exhibit hall if such space is not occupied by 8:00 AM on April 29, 2010.
LiabilityWe cannot be responsible for materials in unoccupied booths. We recommend that booth personnel remain with the booth until the close of the show each day. The exhibitor assumes all responsibility for any and all loss, theft, or damage to exhibitor’s displays, equipment and or property while on the Sheraton New Orleans Hotel property and hereby waives any claim or demand it may have against the Sheraton New Orleans Hotel or the American Council on Gift Annuities arising from such loss, theft, or damage.
Restrictions• Exhibitors planning to dispense food or beverage must have the approval of the ACGA Exhibit Manager and must make arrangements directly with the Sheraton New Orleans Hotel & Towers. Use of uncommon sound or attention-getting devices must be approved by the ACGA Exhibit Manager.
• Direct sales of exhibitors’ merchandise during the period of the conference are permitted. However, the exhibitor is responsible for securing authorization and/or registering with appropriate local authorities for collection of sales tax.
• The Exhibit Manager reserves the right to regulate exhibits against objectionable features and disruptive activities.Sponsorships and booths are filled on a first-come, first served basis.
